Top 10 Useful Tools for Change Management

Change is never easy.
But with the right support and the right tools, it becomes a real driver of transformation !

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Here are the 10 tools we most often use at Bee’z Consulting to help companies, hospitals or SMEs in their transformation. 😉

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1. ADKAR

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ADKAR is more of a change management framework than a tool. Focused on individuals, it helps secure each step of change adoption.

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This 5-step change management model is widely used in business. Each letter represents a key stage :

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• Awareness : making people aware of the need for change

• Desire : creating the desire to participate in the change

• Knowledge : providing the knowledge to change

• Ability : developing the skills to apply the change

• Reinforcement : reinforcing to sustain the change over time

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2. Kotter

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A classic. Vision, commitment, quick wins… It sets the pace of change on a collective scale, in 8 steps this time. It operates on a broader scale than ADKAR :

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1. Create urgency
2. Build a strong coalition
3. Define a clear vision
4. Communicate the vision
5. Empower action
6. Generate short-term wins
7. Consolidate gains and keep going
8. Anchor the change in culture

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3. Stakeholder Matrix

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The stakeholder matrix (or stakeholder map) classifies project stakeholders based on :

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• Their power (or influence)

• Their interest in the project

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It creates 4 categories :

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• High power / High interest : actively involve

• High power / Low interest : keep satisfied

• Low power / High interest : keep informed

• Low power / Low interest : monitor

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Super useful to target blockers and tailor communication !

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4. SWOT Strategic Diagnosis

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Understanding your strengths and weaknesses already sets the stage for change.

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SWOT is a strategic tool to assess a situation :

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• Strengths

• Weaknesses

• Opportunities

• Threats

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5. Change Curve (Kübler-Ross Grief Model)

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Inspired by the grief model, Kübler-Ross’s change curve describes emotional reactions to change in 5 stages :

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1. Denial: “This won’t affect me, it’ll blow over.”
2. Anger: Frustration and opposition to change.
3. Bargaining: Attempts to slow or modify the change.
4. Depression: Feeling of loss or discouragement.
5. Acceptance: Change is integrated.

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It shows change is emotional, and everyone experiences it differently.

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6. Design Thinking

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A user-centered approach to creatively solving complex problems.

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Often follows 5 steps :

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• Empathy

• Definition

• Ideation

• Prototyping

• Testing

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Great for co-creating solutions with teams, especially in human-centered fields like healthcare.

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7. Agile Method (Scrum / Kanban)

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Perfect for ongoing change ! Even HR and support teams use it now.

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Scrum : Iterations ("sprints"), roles (Product Owner, Scrum Master), and retrospectives.
Kanban : Visual task board, no fixed sprints, focus on flow and bottlenecks.

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8. 360° Communication Plan

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Covers all possible contact points to ensure consistency and maximum impact :

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• Media (TV, radio, print)

• Digital (social media, SEO, email)

• Non-media (events, partnerships)

• Internal (employee comms)

• PR & public affairs

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Goal : One voice, everywhere, all the time. 📣

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9. Collaborative Tools (Miro, Klaxoon, Teams…)

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Super allies for remote teamwork !

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• Miro : Whiteboard for brainstorming, workflows

• Klaxoon : Interactive workshops, polls, quizzes

• Teams : Microsoft tool for internal comms, calls, file sharing

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Boost co-creation and productivity – as long as notifications don’t take over 😅
Bonus : Breaks silos !

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10. Change Management KPIs

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You can’t manage change without dashboards ! Adoption rate, feedback, satisfaction…

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Measure :

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1. Buy-in

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• % trained/informed

• workshop/internal comm participation

• perception surveys

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2. Ownership

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• new tools/process usage rate

• user feedback / friction points

• self-assessments

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3. Results

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• productivity / quality / deadlines evolution

• fewer errors/conflicts/turnover

• ROI (yes, it’s measurable!)

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Use both quantitative & qualitative indicators to steer your efforts.

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‍ In short

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Change isn’t a straight line…
But with the right tools, you avoid unnecessary detours.
At Bee’z Consulting, we love blending these approaches to build a tailored, human, and effective strategy.

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Need a hand turning ideas into action ? Let’s talk. 😊